The Room
___
Event Planner
Name:________________________Tel:________________
___ Location: ________________________________Tel:__________________
___Caterer: _________________________________Tel:__________________
___Liquor Vendor: ____________________________Tel:__________________
___Bartenders: Vendor:________________________Tel:________________
Tables
___Linen
Vendor:________________________Tel:________________
___Specialty ___Color Choice (s)
___Napkins Vendor:________________________Tel:________________
___Specialty ___Color Choice (s)
___Centerpiece:
Vendor:________________________Tel:________________
click here #1 click here #2
___Candles: Vendor:_____________________Tel:______________
check with local code and location
___Napkin Rings
Vendor:________________________Tel:________________
__Confetti / glitter
Vendor:________________________Tel:________________
___Balloons
___Schedule/ Program
Vendor:____________________Tel:________________
___cameras for all the guest to remember the moment
Menu Planning
___Caterer:
Vendor:________________________Tel:________________
___Cake:
Vendor:________________________Tel:________________
Entertainment
___DJ: Vendor:
_____________________________Tel:________________
___Band: Vendor:
_____________________________Tel:________________
___Speaker:
Vendor:________________________Tel:________________
___Stage Entertainment:
Vendor:___________________Tel:_____________
___Party Favors:
Vendor:________________________Tel:______________
___Party Giveaways:
Vendor:________________________Tel:______________
___games, check with DJ or location for availability or restrictions
Invitations/RSVP/Other Printed Items
___ Invitation Vendor:________________________Tel:______________
___Invitation
to Reception (if applicable)
___Response Card ___Response Envelope
___Directional Card with map
___Luncheon
___Rehearsal Vendor:________________________Tel:____________
___Calligraphy Vendor:________________________Tel:____________
___Seating Cards
Vendor:_____________________Tel:____________
___Cocktail
Napkins Vendor:________________________Tel:____________
___Matches
Vendor:______________________Tel:________________
___Programs Vendor: ____________________Tel:________________
Other
___Photographer Vendor:______________________Tel:______________
___Videographer Vendor:________________________Tel:______________
___Gift Table
___Guest Receiving Table
Out Of Town Guests or Clients
___Hotel Reservations ______________________Tel:________________
___Schedule Newsletter for Guests
___Maps (to/from airport; other locations)
___Welcome Gifts, Totes, Baskets
___Transportation if you are supply or need
to know schedule for pickup
___Other______________________
Interior Decorations
___Welcome Banner or Sign at entrance with or without directional info
___Entrance Sign-in Board at "room" entrance
___Seating Cards or Seating Lists for guests.
___Table ______________________Vendor source
___Sign (s) Directional or Info to direct guests or set theme
___Sign-in Boards _______________________Vendor source
___candy bar wrappers party favors w/seating (Guest names & Table #'s)
___Balloons _____________________Vendor Source
___Message Book ____________________Vendor Source
___Party Favors ____________________Vendor Source
___Party Giveaways
___Directional signage based on theme
___Restroom signs theme-oriented
___Coat check signage for guests
___Band Backdrop if not furnished by entertainment or location
___Background Materials ____________________Vendor Source
___Buffet Station Decor /Murals
___Ceiling Treatment / check local codes
___Photo Blow-Ups, Standee of Honoree
___Gift Table, Drapery ____________________Vendor Source
___Murals check local code and location
___Balloons Treatment/Arches
Outside Decorations:
___ Banners Vendor:________________________Tel:____________
___Yard Signs Vendor:________________________Tel:____________
___ Lights Vendor:________________________Tel:____________
___ Valet Service Vendor:________________________Tel:____________
___ Tent Rental Vendor:________________________Tel:____________
Tent Calculator
___ Exterior Chairs or Table Rental
Vendor:________________________Tel:____________
___Balloons Vendor:________________________Tel:____________
___Other Items: Vendor:________________________Tel:____________
________________________________________________________
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